Rental of School Facilities

Regina Public Schools makes school buildings available for after-hours use to community groups, sports organizations and individuals, charging fees to cover operating costs to open, close, clean and maintain the space.

Details on priority use, the application process, fees and charges, and other terms and conditions are in Administrative Procedure 620 Community Use of School Facilities. Some key points are summarized below:

• In accordance with the Master Facility Joint Use Agreement between Regina Public Schools and the City of Regina, the City of Regina is responsible for allocating all non-school-related use of Regina Public School facilities between the hours of 6:00PM and 12:00AM (Monday to Friday) and 6:00AM to 12:00AM on Saturdays, Sundays and school holidays).
• All organizations and individuals requesting use of school facilities must book through the City of Regina Central Scheduling at https://www.regina.ca/export/sites/Regina.ca/parks-recreation-culture/recreation-facilities/.galleries/pdfs/Regina-Public-School-Rental-Application-Form.pdf or call 306-777-7979.
• Employees of Regina Public Schools may book the school in which they work for occasional personal use. For details, please refer to Section 9 of AP 620 Community Use of School Facilities.
• Booking seasons, application dates, responsibility for allocating scheduling, and processing of permits are as follows:

• Schools are generally not available for rentals in July. Elementary schools are not available for rentals on Fridays during the school year.
• Rental charges are reviewed annually and published in Appendix B of AP 620 Community Use of School Facilities. Note that the fee schedule includes both rental rates, which vary by user group, and custodial/cleaning fees, which apply to all user groups regardless of the rental rate charged.
• Terms and conditions of use are listed in Appendix A of AP 620 Community Use of School Facilities.
• Keys/access devices are to be picked up and returned to the Division Office at 1600 4th Avenue, Regina. User groups will be notified by email when keys are ready for pick up. Approved bookings are subject to a key/access device deposit fee as outlined in AP 620 Community Use of School Facilities. Deposits will be refunded upon return of the key(s)/access device(s). User groups will be notified by email when keys are ready to be picked up.
• All user groups, including Regina Public Schools employees, must provide proof of tenant and third-party liability insurance coverage of not less than $2,000,000 naming the Division’s interest therein. A certified copy of the policy must be provided to the Division prior to use. Single use or multiple use insurance can be purchased through this Saskatchewan School Boards Association link (http://ssba.instantriskcoverage.com/) or a private insurance provider.